Although the official deadline to do so isn’t until July 1, the Occupational Safety and Health Administration (OSHA) is now accepting injury and illness data electronically for calendar year 2017.
The Injury Tracking Application (ITA) is accessible from the ITA launch page, where businesses can provide the agency their 2017 OSHA Form 300A information.
OSHA is not accepting the 300 log or the 301 incident report at this time, which means that establishments with more than 250 employees are only required to electronically report 300A data at this time. The same applies to businesses with 20-249 employees that have been identified as susceptible to high levels of injuries and illnesses. (Note: The paper form of 300A must also be posted in a conspicuous workplace gathering point by Feb. 1.)
The data should be site-specific, not company-wide, if there are multiple locations.
OSHA is drafting a Notice of Proposed Rulemaking (NPRM) to deal with the 300 log and the 301 incident report as part of the organization’s previous “Improved Tracking of Workplace Injuries and Illnesses” final rule. There will be a public commentary period on the NPRM.
Establishments covered by OSHA state plans do not need to electronically file federally in these states: California, Maryland, Minnesota, South Carolina, Utah, Washington, and Wyoming.
Instruction for the OSHA ITA explanation page:
Who: Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses. Note that the following OSHA-approved State Plans have not yet adopted the requirement to submit injury and illness reports electronically: CA, MD, MN, SC, UT, WA and WY. Establishments in these states are not currently required to submit their summary data through the ITA. Similarly, state and local government establishments in IL, ME, NJ, and NY are not currently required to submit their data through the ITA. Contact information for each of the State Plans can be found at https://www.osha.gov/dcsp/osp/states.html.
What: Covered establishments must electronically submit information from their 2017 OSHA Form 300A.
When: In 2018, covered establishments must submit information from their completed 2017 Form 300A by July 1, 2018. Beginning in 2019 and every year thereafter, covered establishments must submit the information by March 2.
How: OSHA will provide a secure website that offers three options for data submission. First, users will be able to manually enter data into a web form. Second, users will be able to upload a CSV file to process single or multiple establishments at the same time. Last, users of automated recordkeeping systems will have the ability to transmit data electronically via an API (application programming interface). We will provide status updates and related information here as it becomes available.